guidelines to full course of study
This information is provided to help you understand F-1 and J-1 regulations regarding a full course of study. The International Student and Scholar Services office must comply fully with federal regulations, and is obligated to report F-1 and J-1 students not enrolled for a full course load to the Department of Homeland Security. Please note that your departmental or college policy supersedes immigration rules regarding exceptions from the full course load; therefore you must check with your college and/or department before reducing your course load even if ISSS approves it. J-1 students whose DS-2019 was issued by an outside agency must clear any course load reduction through their J-1 program sponsor.
Guidelines to a full course load
- Definitions. Full-time status is defined as 12 hours during the academic year (Fall and Spring terms) and 6 hours during the Summer term.
- On-line and distance education courses. You may count only one on-line or distance education course toward your full-time registration in any given term.
- Summer registration requirements. You are not required to register in the summer if you were registered in the preceding Spring term and will register in the upcoming fall term. However, if Summer is your first semester, you must register for 6 hours for the Summer term. Additionally, if you will complete your studies in the Summer you will need to enroll for that term.
- Minimum enrollment requirements. Students with ISSS approval to reduce their course load must still carry at least 6 hours unless the approval was based on your final term of study, or health problems.
Half semseter courses. Students can only count half semester courses towards their full course load if they will be registered for 12 credits in both the first half and second half of a semester. Failure to register in the first half of a semester with the intention of registering for 12 credits in the second half is still a violation of status, as F-1 and J-1 students are required to be full time students throughout the semester.
Exceptions to the full course load requirement which require prior ISSS approval
IMPORTANT NOTE: ISSS must approve the following reduced enrollments before any changes are made in Banner registration system. If you wish to enroll for a reduced course load for academic reasons, stop by ISSS for an approval form. These are also available for download here: F-1 RCL and J-1 RCL. Your academic advisor must complete and sign the form, and an ISSS advisor must review it and approve your reduced course load before you drop any class.
- Academic reasons. You may reduce your course load for only one semester total during your program of study for academic reasons. A reduced course load is acceptable under the following circumstances: new students enrolled for the first time and having difficulty with spoken English; difficulty with reading requirements; or difficulty with unfamiliar teaching methods. A student who has insufficient background for the class level in which he/she was placed may also seek approval for a reduction in course load at any time.
- Medical reasons. If you have a valid medical reason for reducing your course load, you must provide ISSS with a certificate from a medical doctor, doctor of osteopathy, or licensed clinical psychologist. You may only reduce your course load for medical reasons for a maximum of 12 months, however, ISSS can only approve one semester at a time.
- Final term of study. During your final term of study, and with the prior approval of ISSS, you need only enroll for the required number of hours needed to complete your degree.
Automatic exceptions to the full course load requirement which do not require ISSS approval
Caution - although some of these situations may apply to you, you may still need to enroll for a full course of study. For instance graduate fellowship recipients, some scholarship recipients, and students in certain departments may be required to maintain 12 hours or more of registration. Familiarize yourself with any such rules, because they take precedent over immigration regulations.
- Mandatory ESL classes. Students who are required to take ESL classes as a result of the English Placement Test (EPT) or because of teaching assistantship obligations, may reduce their course load by one unit or four hours for each ESL course taken. If the ESL class is recommended, not required, and you are having difficulty with English, you may ask for a reduction based on academic reasons (see "Academic reasons" in the preceding section).
- Graduate assistants. Graduate students with a 25% - 50% assistantship may register for 8 hours rather than the usual 12. If summer registration is required, assistantship holders may register for 4 credits rather than the usual 6.
- Thesis research. Graduate students who have completed all course work and required thesis units may register for 0 hours of 599 until completion of degree.
Please contact the Graduate College to obtain their policy regarding full-time course of study for graduate students.